Welcome to the Member Meeting Pads

Links
main member meeting pad: https://pad.vvvvvvaria.org/wg.membermeeting

17 January: https://pad.vvvvvvaria.org/member-meeting
4 April: https://pad.vvvvvvaria.org/wg.membermeeting1
2 Mei: https://pad.vvvvvvaria.org/wg.membermeeting2
6 Juni: https://pad.vvvvvvaria.org/wg.membermeeting3



MEETING Wednesday April 4th, from 19:30 sharp.
Topics to discuss:

• Being an official association 
  • where are we now
  • (law for protecting privacy) Danny checks out the requirements and this law.

• • moet er een clasule in de statuten bijv?
  • Het gaat om deze wet, deze wet gaat op 25 Mei 2018 in.
  • We moeten letten op de admin git repo, en de facturen generator. Deze mag niet zichtbaar zijn voor buitenstaanders, mensen zonder account.
  • account aanmaken moet enigsinds gecontroleerd gebeuren.
  • (Ben nog aan het lezen over de rest) 
    • - Danny
  • https://autoriteitpersoonsgegevens.nl/nl/verenigingen-stichtingen-en-publiekrechtelijke-beroepsorganisaties < link is dood atm
  • moet er verder nog iets in de statuten komen te staan?

•  Install everyone into Varia (calendar? manual? server?)

•  who needs help with the services+comms channels?
•   https://vvvvvvaria.org/manual/

• Keys to the space -> who wants one?

• Care group void, is there someone that wants to take Dennis' place?

• Common fund + Zwarte kas (how does it work if you would like to use it?)

• • priority list: stickers on the windows (become legible to the outside); lightning; small tools; 

• Pick a date for a wg.htk meeting (it's time to make some windows stickers)

• workgroups (are there ideas in the pipeline?)
  • workgroup 'showcase' day: this is what we do/did/didnt/want, for example 'riso workshop/showcase'
• workgroups (are there ideas in the pipeline?)

• • homebrewserverclub
  • library
  • riso
  • synth?

write a short "what does it mean to be a Varia member" text together, that can be shared with people that have an interest in becoming a member


Anouncements:

• 14 April Century 21 Calling -(South Explorer)
• 11 May - 'kunstblock charlois'
• 5 May + 12 May - Linux Presentation Day > (5th of may in Leeszaal West) |  12th of may date in Varia we need to conceptualize this. 
• 1st - 10th of June - Charlois Speciaal > suggestions??  'something with neighbourhood' = $..
• 18th of May - Infinite Outwardness - An event on the bounties of space > with Erik Debny, Wojtek Szustak  (Space Junk Music Workshop by Wojtek Szustak), Joshua Thies, Niek Hilkmann, Squirrel, Arrow, Bee & Fly, DJ Cosmos 4040 & DJ Naam.
• 26 May - Propose for 26th May for Centry 21 Calling - The Office (screening of movies about the future of the offic / place of work)
• oh jeh, northseajazz...

Open calls:

• https://work-body-leisure.hetnieuweinstituut.nl/open-call-patent-violation-institute-patent-infringement

Notes:

Anouncements

• Linux persentation day :

• could we think of doing something more engaging than installing linux on some strangers' computers?
• Mini Market / Libre Café 
• 12 April (deadline to think of what the event can be) eg repair cafe?
• External people/paries, who to invite?
• It's a nice opportunity to have people from different backgrounds come round (if we manage to make them come in)

• Charlois special : 1-10 June

• http://charloisspeciaal.nl/ Team CHARLOIS SPECIAAL: (Pauline, Piet en Salko)
• Places in the south are opened. We could be opened but it would mean that we have some sort of idea
• Themes: tattoos, pitbulls ??? It's a good opportunity to get people to come in even though the theme is a bit dull
• Niek wants to build a 5m high fountain

• May 18th : Infinite outwardness : music and space exploration 

• Breadboards?

- THE KEYS: 4x  (jojo, cricri, sisi (silvio), juju)
- Manetta and Roel have built The website.
- Jojo is not installed yet (calendar)
How is the calendar used? > use of the facility or write down that you're sticking around so people come to meet. Or to make sure people don't come (like when josef and niek build their planetarium)
- We are an association officially with a tax number at the Kamer voor kopehandel
- What does it mean to be an official association?

• -Danny checked of wet bescherming persoons gegevens clasule in statuten moet.
• - we have a BTW number (VAT)
• - we can make our governance structure more explicit. It needs to have a board, that is elected by the members. The board has a few minimum requirements that needs to be covered (financial admins, ).
• - Varia is a legal entity, but not a for-profit company
• - we need to do a yearly income taxes declaration
• - Roel is gathering advice. You could see a part of the activities as 'for profit', and some not. But we need to see how we would like to do it, as you need to do the administration. These things can change over time.
• - foundation, called a 'stichting', (needs to be verified) and it is diffrent than association ('vereniging') (what Varia is)
• - The bank account : the bank is reading the legal documents to determine whether we qualify

Common fund: 

• buffer, investments, invitations/guests, food?
• How much would that buffer be? 
• There is no procedure, we make it up on the fly ( https://cdn.orkin.com/images/flies/house-fly-illustration_2550x2037.jpg ).
• What are the priorities?
  • - lights
  • - Varia stickers for the window "oe cool & oe let's go at the same time" - one sticker or many stickers?
  • - library? shelves?
•   - small tools, wire, solder.
• A voting system to purchase. 
  • For example: a mail to the list, and a small voting moment on for example a pad. 
  • Or: https://www.easypolls.net/

The zwarte kas : it doesn't exist in the system but we can assimilate eventually

Dennis is leaving for half a year, if someone wants to fill the hole they can email the board
(between July & January)
Deadline for applications : June for the paperwork
What does it mean?

• - gap in the rent (100 euros a month)
• - presence in the space (if you mean "near the space", I don't live far)
• - pick up tasks (what are the tasks?)
  • - join wg.admin meetings once every 2/3 weeks
  • - sending out invoices every months
  • - build the space
  • - thinking of texts for events/website?
  • - calling meetings
  • - more presence on the mailing list & responding to emails
  • - run the riso
  • - webadmin?
  • - thinking of programs for the space
  • - taking initiative
  • - Having FUN!

• What does it mean to be a varia member?

-is varia place to try things out?
-how professional is it?

extra/newmembers, what is the process?
-Struggling in terms of growth.
-PZI students wish to join? Max is a member, he fixed the riso and the HP plotter haha =D what a guy
-keeping it lively
-would it be nice to use varia to also professionalise your own practice+varia?

beroepsvereniging > you can be a member if you have the same job
For example: BNO, Beroepsorganisatie Nederlandse Ontwerpers

Possible condition: having a practice, not just an interest
There could be too many members (communication, votes, meetings...)
Or a group could be too one-sided, thinking for example of the link of Piet Zwart
The responsibility to enable a way to study within Varia while/as being a student ... 
In a way the PZ already provides a space to meet, work, gather

 I  d  e  a   o f   a s k i n g   f o r   a   ' p r o p o s a l ' ,   
 ask what the person would like to do in Varia, and have a discussion about if to see if it would work and fit

In terms of how it's functioning for now :
It's really events based for now, it's nice but
A lot of things are board initiated, maybe the keys could change that(?)

"how what do you want to think this space is?" what do you want to do?

Reasons for refusing (for now) :
- we are not sure whether they really know what varia is about
- we are not sure either, still experiment (hopefully for ever :p?)
- network of "trust" (keys, shared funds, with responsability comes great power and so on)
- 

Work groups : it's on now!
wg.library > started 12 April in the evening
riso group > on and off but rolling
homebrewserver.club > networking basics
workgroup synthesizer > danny, dennis, build 100euro modular synth, give workshop(s)
wg.web > needs a next day : 11 & 18 april
wg.admin > care group

Demo evening as a supplement to the things that are developed in the different groups